decline invitation

[NAME]

[TITLE]

[ADDRESS]

Dear Mr. Man, 

I deeply regret I am unable to accept your kind invitation to meet you and your associate for the reception honoring William Tow.  I will be in New York on August 8.

If it is possible I would like Senior Vice President Faye Forsythe to represent me at this reception. 

Best wishes with the reception.

Best Regards,

[Signature]

[NAME]

[TITLE]