INTRODUCTION

Memorandum 

TO:                

FROM:             

DATE:             

SUBJECT:      Special Travel Service and Discount from Continental Hotels

We’ve been able to secure a special reduced corporate rate at the Continental Hotels chain, a discount unavailable through any other local agency at this time. In order to receive this discount, however, we must make all travel arrangements through one company representative. 

Ms. Tong will be handling this new service for you and dealing directly with Continental. To make your travel arrangements, please call her (ext. 118) with the following information: guest name, department, office location, arrival date, departure date, local and destination contact name and phone number, and type of room required (single, double, suite). 

All rooms will be guaranteed for late arrivals. Since Continental will deal with no one other than our designated representative, Ms. Tong must make all cancellations or changes for you before she leaves each day at 5:30 p.m. Please make every effort to phone her about a change of plans before that hour; otherwise, the company must pay for any unused room.