Cancel meeting

[Name]
[Title]
[Address]

[Date]

Dear Sirs,

Much to our regret, the USA meeting on May 26 has been canceled. Because of a miscommunication with the assistant director at the USA site, we recently discovered the center would permit only 9 attendees from any one region. That limitation, of course, made the chartered bus trip economically unfeasible.

We know this cancellation has caused some inconvenience in clearing your calendars, and we regret the misunderstanding.

In lieu of our firsthand observation, we have arranged to purchase videotapes of the presentations and the facilities. Those tapes will be mailed to each office by the end of the month. We hope the tapes will give you some of the information you need for working with the clientele there.

Sincerely,

[Name]

[Title]

[Company Name]