Confirm meeting

[Name]
[Title]
[Address]

[Date]

Dear Mr. Chan,

I’m pleased to say I have been able to rearrange my schedule so as to be able to attend the annual meeting on August 1. Mary Cheung, our secretary, has made all my travel arrangements, including hotel. I’ll be coming in the evening before the meeting and will give you a call upon arrival about 8:00 p.m. 

The models have been shipped directly to the hotel. I’ll be bringing the building plans with me, as you requested. 

May I suggest that one other item be added to our meeting agenda? A five-minute overview of the committee’s objectives in their building design would be helpful to those of us who have not been involved from the beginning.

I’m planning on a productive two days with you!

Yours truly,

[Name]

[Title]

[Company Name]